Wholesalers software – key features and benefits

Wholesalers Software Solution

How do you select the best Wholesalers software solution for your business?

Begin by finding a specialist supplier who really understands merchants and trading companies.

Ideally one based in the UK with the all important UK based software development team.

Dealing with large quantities of stock with multiple units of measure and the complexities
arising requires software which has been created from the ground up for wholesalers.

Wholesalers software solution packages require intimate knowledge of wholesaling.

So look for a company that has many installations and happy customers.

On the one hand, you need to be able to see the big picture, i.e. via an at-a-glance dashboards.

On the other hand, you need to be able to drill down and see individual products with an
image of the product next to the text.

Look for integrated stock control software and website systems.

Regardless of the size of your wholesaling business, look for multi site, multi company capabilities
–  you need software that will grow with your business now and in the future.

It is critically important that the vendor offers integrated websites for wholesalers.

Look for examples of their live websites when you visit their website.

The standard package should include Sales, Invoicing, Debtors Ledger, Quotation Processing,
Sales Order Processing, Customer pricing / price groups, Contract pricing, Settlement discounts,
Order Entry validation rules, Standing orders, Lump sum discounting and Double Discounting.

It should also have Rebates, Haggle, Clone quotations & sales orders, Replace returned item with
new order, Surcharging, Deposits – Account & Cash sale customers, Customer discounts – individual
& groups,Head Office & Branch customers, Stock allocations / reservations, Credit Card facility
and Vouchers.

There should be in depth Purchasing features including Creditors Ledger, Purchase Order Processing,
Purchase Forecasting, Back Orders, Direct Deliveries (drop shipping), Supplier Pricing / price groups,
Settlement Discounts, Ordering on a supplier reminder, Choose best quotation, Purchasing Trends /
Forecasting, and Rebates.

Within Nominal you should find Nominal Ledger, Bank Transfers, Bank Reconciliations, VAT Control /
Returns, Cost Centres, and Auto VAT selection per supplier.

Stock should include Stock Item Images, Multi Currency, Barcoding, Multi units of measure,
Related products, Alternative products, Alternative supplier & customer stock item codes,
Kits (Sets of components / interchangeable), Stock take – Auto compare system to actual & adjust.

CRM should include Follow up with the ability to link tasks & appointments, Social media search
i.e.Facebook, Twitter, LinkedIn etc.

Business Intelligence features to look for include Workflows: automation of processes and
Process Flows: essential steps to be followed.

General features should include Individual User Control / Restrictions, Global search,
Reporting Tools, Pivot Tables, Dashboards, KPIs (Key Performance Indicators),
SMS Texting, Skype, Gtalk, Audit Trails, Custom Fields and Custom Objects.

Finally your supplier must have UK development resource to make changes to meet
your individual system requirements for the software and website as well as IT
expertise to add on new companies and locations seamlessly.

Please contact our support team support@sharp-ax.com or call us on 01442 505950
for further information or to arrange demonstration.

This blog may also help: Do you think of your business software as a cost or as an investment?

Image courtesy of M&S Distributors.


Posted: 21st July 2017

Posted in: Sharp-aX

Customer Feedback

"The installation has gone very well, and it has saved us a lot of time and made us more efficient especially on the sales desk. We plan to grow the system over the next few years as the company grows"

Mark Slater, Manager
M&S Distributors

"I have worked closely with the Sharp-Ax Web Development Team for more than 4 years now. When we first started working together, I was incredibly green and had little knowledge of how to go about creating a website.

Sharp-Ax were incredibly patient and helped me through the early stages, quickly earning my trust and respect.

Throughout the process they have come up with some truly innovative solutions to tasks I have set and have worked with me to achieve a platform that I am very happy with.

I would wholeheartedly recommend them to anyone that is looking to either start a website from scratch or are looking to move their business. It sounds corny Jean, Manish and the rest of the team do actually prioritise the customer experience, which in this day and age is refreshing"

Gary Sanderson
Metro Fixings

Skilled, reliable, and excellent customer care

"I've been working closely with the web team at Sharp Ax now for over two years, and during that time they have always been thoroughly professional, reliable and most importantly, very good at what they do.

Our site has gone through strength to strength since we went live around 18 months ago, and it has now become a vital part of our business. We regularly receive glowing compliments about the layout and usability of our website from customers and suppliers, and while I would love to be able to take the credit for it, this is largely down to the website template and CMS, which is simple and easy to use.

As with all tech installations you may get the odd hiccup or something may not integrate seamlessly with your own system at first, but the best thing about Sharp Ax is that any problem is fixed quickly and with the minimum of fuss. It is clear that they prioritise customer satisfaction, which is refreshing to see from a tech company.

I would not hesitate to recommend this company to anyone and I look forward to continuing a strong working relationship moving forward"

Mark Collins
TC Fixings

"We had a big increase in our daily workload as we set up the new system. Our software problems proved to be minimal though and Sharp-aX came to our aid whenever required, so we were able to move forward with total confidence"

Dave Mansfield, Senior Systems and Network Administrator
Apex Grange Ltd

"We wanted to set the company up for the next 15 years with a totally modern Microsoft windows system that has everything we need and all the features that we will need as we grow, and is easy to use. Already it is like having another member of staff and we have all the daily knowledge we need at our fingertips. The sales order processing is splendid"

Simon Carter, Company Manager
Carter Mason Electrical Ltd

"I've looked at different systems and picked Sharp-Ax from Sharp-aX Computer Systems, because it used all modern windows techniques and was by far the best I saw; they are very experienced in electrical wholesalers systems and while they are a large software house which is reassuring, you are still treated as important, whatever size you are"

Jon Bishop, Branch manager
Connect Electrical